Ninjafy for accounting firms
Every firm can buy the same AI. Yours should know your clients, work your way, and stay yours.
The shift
Growth has meant hiring faster than good accountants can be found. Teammates give every person in the firm more capacity.
Whatever you subscribe to, the firm down the road can have tomorrow.
How you review, advise and price, captured once, improving with every client.
XeroXero Practice Manager
Outlook
OneDrive and SharePoint
Google DriveNothing to migrate. Teammates log in where your people already work, with the access you give them.
Two kinds of firm
One rents tools and gets busier. The other owns teammates that learn the firm and get better every quarter. The difference shows up first in BAS month, then on the P&L, then on the sale price.
Copilot
ChatGPT Plus
Claude
Geminiclient files in a personal accountsomeone's prompt doc+ the ones nobody countedClient context dies with the tab. Every BAS starts from nothing, so nothing gets better.
Nobody can say who pasted what. Client data in personal accounts, with no list, no owner and no audit trail.
The hour stays the ceiling. More tools, the same billable hours, the same burnout every BAS month.
The method walks out the door. When a senior leaves, how your firm does things leaves with them.
Illustrative · the typical pile
OpenAIGeminiClaudeOpenAIGeminiClaudeXeroOutlook
SheetsDrive
Slack
StripeEvery BAS cycle they run adds approved lessons, sharper routines and cleaner files.
Rented tools reset every session. An owned team keeps every lesson your partners approve.
Owned routines, client knowledge and an audit trail are assets. A pile of subscriptions is not.
Meet the crew
Each one reports to someone in your firm, works in the tools you already use and is measured on one number. Start with one.
Reconciles, prepares BAS and workpapers, and chases what's missing. Lodges nothing.
New client in: engagement letter, ID checks, prior-year files and Xero access, without a partner chasing.
Every meeting prepped, every follow-up sent the same day, every promise to a client tracked.
Answers routine questions from the file, and spots clients who need an advisory conversation.
A ninja in action
How Ninjafy works
Xero, Microsoft 365 or Google Workspace, your practice software. Read-only first.
A role, a reporting line, one number, and limits on what it can spend or send.
Anything going to a client, the ATO or a bank comes to a person. Every action is logged.
Client services ⌄Send EOFY document checklists to 40 individual clients
Reconcile 6 Xero files with unmatched bank lines
Reply to 11 client questions in the shared inbox
Prepare September BAS for 14 clients
Onboard 2 new clients: ID, engagement letter, Xero access
Review 3 BAS with GST coding questions
Approve follow-ups from Tuesday's 4 meetings
Prepped Thursday's 9 client meetings
Flagged 4 clients with a cash-flow dip for an advisory call
Governed from day one
SOC 2 aligned audit logging, certification in progress. Ready for the Privacy Act's automated-decision disclosure rules (APP 1.7 to 1.9), which start on 10 December 2026.
How we start
No three-month program dropped on you in BAS season. One teammate, one job, timed for your quieter weeks, and nothing reaches a client until a partner says so.
We sit with the people who do it today, write down how your firm does it, and set the one number it will be measured on.
The teammate works read-only on a set of clients you choose. Your team reviews every output against what they would have done.
Live on that job with partner sign-off in place. Add the next teammate when your calendar allows, and pause over your peaks.
While it is being built
Yours to keep
Your context, your methods and your teammates accumulate quarter after quarter, and every bit of it belongs to the firm. It is the part of your AI a buyer's diligence will actually value.
Every file note, preference and history, in one place your whole team can use.
How you review, advise and price, written once as skills every teammate follows.
BAS quarter, EOFY and onboarding, run the same way every time.
Every action and approval, ready for a partner, a reviewer or a buyer.
Any model, swapped as better ones arrive. Export everything, any time. If you leave, it leaves with you.
Then take it to your clients
Once your teammates are running your firm, the same crew can run your clients' bookkeeping, payables and reporting, as a new service under your name.
Founding firms
Founding firms work directly with our founders and engineers, decide which accounting skills we build first, and keep everything their teammates learn.
Talk to us about foundingWhat teammates have done elsewhere
Daily output at a Melbourne agency running 11 teammates across 6 teams, from 6.6 to 20.9 tasks a day, measured since July.
Response rate in a sports facilities business's first 30 days with one teammate. 76 emails, every one approved by a person, none sent automatically.
Ninjafy Scan
We read your website, ask what we can't see, and hand you a board-ready briefing.
Run Ninjafy ScanNo. Teammates prepare. Your registered agents review and lodge.
It stays in your systems. Teammates work with access by role, and every action is logged. We'll show you exactly where it runs before you start.
No. Teammates work inside Xero, Microsoft 365 or Google Workspace and the tools you already run.
We start in your quieter weeks with one teammate on one job, and pause over your peaks. No three-month program in BAS season.
Read-only access, test clients you choose, nothing sent to a client, the ATO or a bank, and an audit log from day one.
Not yet, and we won't say we are. Our audit logging is SOC 2 aligned and certification is in progress. We'll walk your team through our current controls and subprocessors.
No. It gives the people you have, and the ones you're hiring, more capacity. Your accountants do the judgement work. Teammates do the preparation.
A 30-minute call to map the job that's costing your partners the most time.